The administrator of personal data

In accordance with Article 13, section 1 and item 2 GDPR (i.e. the General Data Protection Regulation), we inform you that

The administrator of personal data of the websites www.phoenixproject.tech, phoenixproject.pl, makerecruitmenteasier.com, makerecruitmenteasier.pl, Itmapforrecruiters.com, techmapforrecruiters.com, itmapforvecruiters.online, itmapforvecruiters.site, learnitrecruitment.com, hereinafter referred to as "Pages") is Worldwide Recruitment Sp. z o.o. with its seat in Warsaw, Mikołaja Kopernika 5 / LU8, 00-367 Warsaw, entered into the register of entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw, XII Commercial Division of the National Court Register under number 0000784897, NIP: 5252788763, REGON: 383274516, share capital in the amount of PLN 5,000.

If you have any questions regarding the Privacy Policy or Personal Data Protection, please write to us at contact@phoenixproject.tech or Worldwide Recruitment Sp. z o. o. ul.Mikołaja Kopernika 5 / LU8, 00-367 Warsaw.

 

Personal Data Processing

The privacy policy explains to whom we can entrust your personal data or share it, and what rights you are entitled to.

WORLDWIDE RECRUITMENT Sp. z o. o. with due diligence selects and applies appropriate technical and organizational measures to protect the personal data being processed. WORLDWIDE RECRUITMENT Sp. z o. o. also protects personal data against disclosure to unauthorized persons, as well as against their processing in violation of applicable law. Only persons duly authorized by WORLDWIDE RECRUITMENT Sp. z o. o possess access to database.

 

Voluntary submission of personal data

Providing data is voluntary, however, failure to provide certain information, where doing so is marked, on the Administrator's pages, as mandatory, shall result in the inability to provide certain services and or undertaking certain actions.

Provision of data that is not mandatory, or excess data unrequired by the Administrator, by the User, is done at the User’s discretion, therefore, any processing of such data that may take place, shall happen in accordance with GDPR article 6, section (1)(a) (consent). The User gives consent for the processing of their personal data and to the anonymization of the data that the Administrator does not require, and does not need to process, which the User nonetheless provided to the Administrator.

 

The collection of personal data

  • Data collected for the purpose of the recruitment process

In order to carry out the recruitment process, we process the following data.

1.a. Pursuant to Art. 6 sec. 1 letter c of GDPR in connection with the fulfillment of legal obligations incumbent on us, we process the following data:

  • first name (s) and surname (Art. 1 c of the GDPR),
  • date of birth (Art. 1 c of the GDPR),
  • indicated contact details (Article 6 para. 1 c of the GDPR),
  • education, qualifications (art. 1 c of the GDPR),
  • the course of previous employment (Article 6 sec. 1 c of the GDPR),

1.b. Pursuant to Art. 6 sec. 1 letter f of the GDPR (the Controller’s legitimate interest), we process the following data:

  • e-mail address used to identify you and exchange correspondence (Article 6 sec. 1 f of the GDPR,
  • obtained in connection with an interview, e.g. financial expectations or availability to start work (Article 6.1. 1 f of the GDPR,
  • information on recruitment meetings (Article 6 sec. 1 f of the GDPR,
  • data generated by us or the recruitment agency cooperating with us about you, e.g. assessment of competences or predispositions to take up a job in a specific position (Article 6.1. 1 f of the GDPR,
  • data obtained as a result of conducting competency tests collected by us or a recruitment agency cooperating with us and collected from business and professional websites, e.g. Linkedin (Article 6 para. 1 f of the GDPR,
  • data collected from the recruitment agency for the purpose of implementing and settling cooperation with this agency (Article 6.1. 1 f of the GDPR,

1.c Pursuant to Art.6, section1 letter a GDPR (your consent), we process the following data:

  • other data provided by you voluntarily in the application (e.g. photo) (art. 6, section (1) (a)GDPR
  • data contained in references from previous employers or obtained during our interviews with employers (Art.6 par. 1 a of the GDPR).

1.d. Based on Article. 9 (2) (b) of GDPR, we process sensitive data about your disability provided by you voluntarily and on our own initiative in order to fulfill our obligations and exercise your special rights in connection with the Act On Professional and Social Rehabilitation and Employment of Disabled people.

1.e. Data processed in order to conduct future recruitment for various positions, if you have given separate consent to it by selecting a specific selection button under the application form (Art. 6 section 1 a of the GDPR).

 1.f. Data processed in the event of repeated recruitment  (the basis: Art. 6 section (1)(f) ,processing for the purpose of the Administrator’s legitimate interest),

 1.g. Data processed in order to measure satisfaction with the recruitment process  (the basis of Art. 6 section (1)(f) (processing for the purpose of the Administrator’s legitimate interest),

 1.h. In order to assert and defend against claims related to recruitment  (the basis of Art. 6 section (1)(f) (processing for the purpose of the Administrator’s legitimate interest),

 1.i. In order to fulfill the obligations arising from the provisions of the law on the protection of personal data and to demonstrate compliance with these provisions  (art. 6 section 1 letter c in connection with letter f of the GDPR)

2  .  Data collected in connection with the sending of the Newsletter -  based on your consent  (legal basis  art. 6, section 1 lit. f GDPR (the Controller’s legitimate interest in the processing of data for direct marketing purposes) and on the basis of the Act on the provision of electronic services (the Act of July 18, 2002 on the provision of electronic services, Journal no. 144, item 1204 as amended amended) and art. 172 item1 of the Act - Telecommunications Law (Journal of 2014, item 243, as amended) (consent).

Providing personal data in the form is voluntary, but it is necessary to receive messages from us.

Subscription of the newsletter means that the User agrees with this Privacy Policy and agrees to receive marketing and commercial information by means of electronic communication, e.g. e-mail, within the definitions of the Act passed on 18th July 2002 defining the provision of electronic services no. 144, item 1204 as amended).

By subscribing to the newsletter, the User also consents to the Administrator's use of the User's telecommunications terminal equipment (e.g. telephone, tablet, computer) for direct marketing of the Administrator's products and services and for presenting the User with commercial information in accordance with art. 172 item1 of the Act - Telecommunications Law (Journal of 2014, item 243 as amended)

The newsletter is sent for an indefinite period, from the moment it is activated until the consent is withdrawn. After the consent is withdrawn, the User’s data may be stored in the database for up to 2 years in order to preserve the facts related to the defense against possible claims (the basis of the Administrator’s legitimate interest, art. 6, section 1, item f of GDPR).

Sending the Newsletter may be terminated if the User does not show activity for a minimum of 1 year from the commencement of the Newsletter dispatch service or reading the last e-mail message (sent newsletter). In this case, the Administrator will delete the User's data from the system used to send the newsletter (supplier). The User is not be entitled to receive any messages from the Administrator, unless they decide to re-subscribe to the Newsletter subscription form or contact the Administrator in another way so as to be selected for such services.

The mailing system used to send the newsletter records all activities and actions taken by the User related to the e-mails sent to him.

The administrator may also carry out remarketing (the basis of art. 6, section (1)(f) the legitimate interest of the administrator), including the promotion and advertising of services directed to people subscribed to the newsletter, in such a way that the email addresses of subscribers are uploaded to the marketing tool offered by Facebook Inc., the so-called ad manager, and then directed as advertising created by the Administrator or authorized persons through the Administrator's advertising account, provided that the subscribers of the newsletter are also users of the Facebook platform (they have an existing account on the platform). The data is deleted after the end of each advertising campaign.

We recommend that you read the information provided under the links:  https://www.facebook.com/legal/terms/customaudience#  and  https://www.facebook.com/legal/terms/dataprocessing

3. Data collected in connection with the implementation of the sales process

3.a. In order to prepare an offer, conclude or perform a contract at your request -  the basis of Art. 6, section (1)(b) -requirement to enter into a contract/ agreement for the provision of services);

3.b. In order to present the offer and direct marketing via telephone contact -  the basis of Art. 6, section (1)(a) (consent). 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interest),

3.c. In order to  telephone contact in matters related to the implementation of the service -  the basis of Art. 6, section (1)(b) (requirement to enter into a contract/ agreement for the provision of services);

3  .d. In order to  fulfilling the Administrator’s legal obligation, e.g. resulting from tax or accounting regulations -  legal basis  art. 6, section (1) c of GDPR.

3.e. In order to grant a discount or inform about the offers of the Administrator or entities recommended by him  - the legal basis of Art. 6, section (1)(a) (consent).

3.f. In order to consider complaints or claims related to the contract  - the legal basis of Art. 6, section (1)(b) (requirement to enter into a contract/ agreement for the provision of services) and pursuant to GDPR article 6, section (1)(c) (legal obligations);

3.g. In order to create registers related to the GDPR and other regulations  - the legal basis of Art. 6, section (1)(c) (legal obligations) and GDPR article 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.h. In order to create User’s own databases  - the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.i  .  IN  the Administrator’s administrative purposes related to managing contact with the User -  the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.j. For archival and evidentiary purposes, for the purposes of securing information for the purpose of proving facts and defending against claims  - the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.k. In order to test the level of satisfaction with the services offered  - the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.l. In order to  analysis of data collected automatically when using the website, including cookies, e.g. Google Analytics cookies, Facebook Pixel -  the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.m. In order to use cookies on the Website and its subpages  - the basis of Art. 6, section (1)(a) (consent).

3.n. In order to manage the Website and the Administrator’s pages on other platforms -  the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3.o. In order for the User to publish opinions on services  provided by  Administrator and opinion polls through surveys  - the basis of Art. 6, section (1)(a) (consent).

3.p.  In order to operate the fanpage on Facebook under the name Phoenix Project, fanpage on Facebook under the name Make Recruitment Easier, groups under the name Make Recruitment Easier, groups under the name Learn Tech Recruitment, account on the Instagram portal under the name of the User Make Recruitment Easier_Official Agnieszka Szczerba, accounts on the Linkedin portal under the name of Phoenix Project, accounts on the Linkedin portal under the name of the User Agnieszka Szczerba, accounts on the Linkedin portal under the name of the User of Bogusława Ramotowska, accounts on the Linkedin portal under the name of the User of Maciej Szczerba, accounts on the Twitter portal under the name of Phoenix Project, accounts on the portal Twitter under the name of the User Agnieszka Szczerba, Twitter account under the name of Bogusława Ramotowska, Twitter account under the name of the User Maciej Szczerba, YouTube account under the name Phoenix Project, YouTube account under the name Make Recruitment Easier and interacting with users these places on social media  - the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interests).

3r. In order to interact via a chatbot active on Facebook, which allows you to send messages about new products, events, promotions, etc. to users who have given their consent -  basis  art. 6, section (1)(a) (consent).

3.s. In order to interact via the Messenger Application,  enabling conducting and maintaining a conversation, informing about free materials, informing about offers and other events - the basis of art. 6, section (1)(a) (consent).

3s1  In order to  k  commenting on blog entries on the Website -  the basis of Art. 6, section (1) (a) (consent)

3.t. For direct marketing of own or third party products or services addressed to the User -  the basis of Art. 6, section (1)(f) (processing for the purpose of the Administrator’s legitimate interest),

 

Tools used on websites

On our website, we use plugins from social networks as well as plugins and links pointing to websites of other entities. These are the following pages: Facebook, Instagram, Twitter, YouTube, Linkedin, Google, Vimeo. After clicking a plug from a given page, e.g. „Like”, the User is sent to the website of the external provider and then likes or sharing certain content on the website of the external provider. The providers of these websites are responsible for their operation. For more information on how the above-mentioned entities (suppliers) process personal data and use cookies, see the privacy policies and regulations of these portals and websites.

 

Use of cookies

Our website uses „cookies”; to identify the user’s session while using our website. These files ensure the correct operation of the Website, allow you to improve your search results, and provide us with statistical data. Cookies are text files that are stored on the website User’s end device. They usually contain the name of the website they come from, the storage time on the end device and a unique number.

Cookies used on our websites do not store any data of the User that would enable his identification.

Using the Website means consent, if you do not want to give such consent - leave the Website. You can manage cookies from your browser or delete them.

 

Use of Google Analytics

We use the Google Analytics tool, which provides us with statistical data that we analyze and use for statistics, which allows us to optimize the Website (the basis is the legitimate interest of the Administrator).

As part of using the Google Analytics tool, we do not process the User's data that would enable him to be identified. We recommend that you read the details related to the use of Google Analytics at the link: https://support.google.com/analytics#topic=3544906  .

 

Use of Facebook Pixel

We use marketing tools that allow us to target advertisements to Users on Facebook, Instagram and remarketing activities (the basis is the Controller’s legitimate interest). As part of using the Facebook Pixel tool, we do not process the User’s data that would enable him to be identified.

We recommend that you read the details related to the use of the Facebook Pixel tool, as well as manage your privacy settings on Facebook. More information at the link:  https://www.facebook.com/privacy/explanation  .

 

Use of the Messenger Application

We use the Messenger plug-in to communicate with us via chat. The plugin is associated with the User’s Facebook account. (the basis is the legitimate interest of the Administrator). We recommend that you read the details related to the use of the Messenger application tool as well as manage your privacy settings on Facebook. More information at the link:  https://www.facebook.com/policy.php

 

Content from Third Party Providers

On the website, we embed content from the websites of external entities, e.g. blogs, news websites, including video content from YouTube or Vimeo (the basis is the Controller’s legitimate interest). External entities may receive data about the content being played by the User. If you do not want third parties to receive such information, please log out of the relevant portal before accessing our Site or playing content on our Site. You have the option to block certain content from being displayed in your browser.

We recommend that you read the privacy policies of individual external suppliers, in particular: Google  ( https://policies.google.com/privacy  ) and Vimeo (  https://vimeo.com/privacy  ).

 

Collection of data

In accordance with the standard practice for most websites, we store all HTTP requests sent to our server. This means that we record the public IP addresses from which users access our website. The content viewed is identified by URL addresses. We also know, among others:

  • enquiry receipt time
  • date and time of response
  • URL address of the page previously visited by the user (referrer link) - if our Website was accessed via a link
  • information on the user's browser;

Automatically collected data can be used to analyze user behavior on the website, collect demographic data about users, or to personalize the content of the website for improvement purposes. The collected data is stored as auxiliary material used to administer the website. The information contained therein is not disclosed to anyone except those authorized to administer the server and our Sites. Based on the log files, statistics can be generated to assist in administration. We do not process User’s data that would enable his identification.

 

Action on Facebook

The administrator of your personal data on the fanpage PhoenixProject, fanpage Make Recruitment Easier and the Make Recruitment Easier Group, Learn Tech Recruitment Group (hereinafter referred to as Fanpage or the Group) is

WORLDWIDE RECRUITMENT SP ZOO  based in Warsaw,  Mikołaja Kopernika 5 / LU8, 00-367 Warsaw  , entered into the register of entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw, XII Commercial Division of the National Court Register under number 0000784897, NIP: 5252788763, REGON: 383274516, share capital in the amount of PLN 5,000.

Your personal data provided on Fanpage or in the Group will be processed for the purpose of administering Fanpage or the Group, communicating with you, interacting, directing marketing content to you and creating a Fanpage or Group community.

The basis for their processing is your consent. You voluntarily decide to like Fanpage or join the Group. The rules governing the Fanpage or the Group are set by the Administrator, however, the rules for staying in the Facebook social network result from the Facebook regulations.

You can stop following Fanpage or resign from participation in the Group at any time. However, you will not be shown any content from the Administrator and related to the Group / Fanpage.

The administrator sees your personal data, such as name, surname or general information you put it on your profile as public. The processing of other personal data is carried out by the social network Facebook and on the terms contained in the regulations.

Your personal data will be processed for the period of running the Fanpage or the Group based on your consent expressed by liking / clicking „Follow” Fanpage, joining the Group or entering into interactions and in order to implement the Administrator’s legitimate interests, i.e. marketing of own products or services .

Your personal data will be shared with other data recipients, such as Facebook, cooperating advertising agencies or other subcontractors supporting Fanpage or the Administrator’s Group, IT service, if contact takes place outside the Facebook portal.

You have the right to access your data, correct it, rectify it, delete or limit processing, the right to object to processing, the right to transfer data, the right to request access to data, the right to lodge a complaint to the supervisory body, the right to be forgotten and the right to withdraw consent at any time. Your rights are described in this Privacy Policy.

Withdrawal of consent does not affect the data previously processed before withdrawal of consent.

Your data may be transferred to third countries in accordance with Facebook’s regulations. Facebook Inc. joined the so-called Privacy Shield.

Your data may be profiled, but it will not be processed in an automated manner within the meaning of the GDPR.

Duration of Processing:

User's data will be stored by the Administrator for the duration of services provided/achievement of goals and:

  •  in order to carry out the recruitment process for the position indicated in the advertisement and to investigate and defend against claims related to this recruitment in accordance with the limitation period (no longer than 3 years)
  • in the event that the recruitment process for the position indicated in the advertisement is repeated for a period of 6 months from the end of the recruitment
  • in order to carry out future recruitments, if you have given your separate consent, until your consent is withdrawn  however, for a period not longer than 3 years from the date of obtaining consent
  • in order to conduct a satisfaction survey with the recruitment for a period of 6 months from the date of collecting the information.
  • for the period of service and cooperation, as well as for the period of limitation of claims in accordance with the law - in relation to data provided by contractors and clients,
  • for the period of negotiations and negotiations preceding the conclusion of the contract or performance of the service - in relation to the data provided in the request for proposal,
  • for the period required by law, including tax law - in relation to personal data related to the fulfillment of obligations arising from applicable regulations,
  • until an effective opposition has been lodged pursuant to GDPR article 21 - personal data processed on the basis of the legitimate interest of the administrator, including for needs related to direct marketing purposes,
  • until the withdrawal of consent or achievement of the purpose of processing, business purpose - in relation to personal data processed on the basis of consent. After withdrawing consent, the data may still be processed to defend against any claims in accordance with the period of limitation of these claims or the (shorter) period indicated to the User,
  • until the data becomes outdated or looses its usefulness - in relation to personal data processed mainly for analytical and statistical purposes, the use of cookies and administration of the Administrator's Sites,
  • for a maximum period of 2 years in the case of people who unsubscribed from the newsletter in order to defend themselves against possible claims or after a period of 1 year of inactivity by a given subscriber, e.g. failure to open any message from the Administrator.

Data storage periods indicated in years are counted at the end of each year in which data processing has started.

 

Data recipients

Please be advised that we cooperate with external entities.

Entities entrusted with the processing of personal data (including entities for which recruitment processes are conducted, providers of job posting services, recruitment management system providers, hosting and e-mail marketing service providers, accounting service providers, offices) guarantee the use of appropriate measures protection and security of personal data required by law, in particular by the GDPR.

We may transfer your personal data to third countries or international organizations due to the use of the services of suppliers whose servers may be located outside the EU / EEA.

Service providers guarantee that the data is transferred to a third country for which, on the basis of a decision of the European Commission, an adequate level of data protection has been established or using typical contractual clauses approved by the European Commission, and, if applicable, in terms of data transfer to the United States, entities are Privacy Shield certified.

 

Profiling

The User's personal data will not be used to make automated decisions that affect the User's rights and obligations or freedoms within the provisions of the GDPR. We profile, i.e. analyze the profiles of Users who take part in the recruitment processes, in the internal recruitment system using search filters and assess the qualifications necessary to work in a specific position (pursuant to Art. 6, section 1 f of the GDPR, However, we do not make automatic decisions regarding Users based on the results of profiling.

User data may be profiled as part of the website and tracking technologies. However, this should not have any impact on the legal situation of the User. The information used is anonymous and is not associated with personal data provided by the User, e.g. in the purchase process. This is a result of statistical data, e.g. gender, age, interests, approximate location, behaviors on the Website.

All Users have the right to object to profiling if it would have a negative impact on their rights and obligations.

 

Rights of data subjects

If you have any doubts related to the processing of your personal data by us, remember that you always have the right to information. If you contact us with any questions, we will answer them. In addition, according to the GDPR, you have the following rights:

The right to access personal data (art. 15 GDPR), including obtaining a copy of the data (art. 15 section 3 GDPR).

  • the right to rectify (correct) or supplement incomplete personal data (16 GDPR),
  • the right to request the deletion of your personal data in cases provided for by law (art. 17 of the GDPR),

• the right to request that the processing of your personal data be restricted (Art. 18 of the GDPR)

• the right to receive your data in a structured, commonly used format and their transfer when the processing is based on your consent or a concluded contract, as well as when the processing is performed in an automated manner (Art. 20 of GDPR)

  • the right to object to the processing of your personal data in the event of their processing in order to implement the legitimate interest of the Administrator, for reasons related to its particular situation, including profiling (art. 21 of the GDPR)
  • File a complaint to the supervisory authority (the President of the Personal Data Protection Office).
  • A right to be forgotten
  • in cases where the processing of data takes place on the basis of the consent granted, you have the right to withdraw the granted consents at any time, but without affecting the lawfulness of processing before their withdrawal. You can withdraw your consent by sending a message to the following address:  contact@phoenixproject.tech  with the address that was used to express consent.

Please note that the above rights are not absolute and do not apply to all processing activities of the User’s personal data.

 

Copyrights

All content posted on the Website is subject to the copyright of certain persons and/or the Administrator. The administrator does not agree to copy these contents in whole or in part without his express prior consent.

WORLDWIDE RECRUITMENT
SP. Z O.O.

+48 696 448 221

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